SAWGA BOARD OF DIRECTOR MEETING MINUTES

JULY 19, 2010

The meeting was called to order by Syd Muenster, President.  Board members present were Syd Muenster, Bay Ponsiego, Irene White, Peggy Baker, Karen Ryan, Mary Lucas, Melody Stramer, Sue Marmion, Cindy Tuerk, Gayle Fisk, Louise Day, Barb Hemmi and Susan Powell.

Board Members absent were Terry Lambert, Betty Lieb, Jeanne Parsley, Linda Stahl and Jo Ann Miller.

Minutes from March 15, 2010, Board Meeting had been reviewed online.  Mary Lucas made a motion that they be accepted as presented.  Melody Stramer seconded. Motion passed.

Officers Reports:

President – Syd asked each board member to introduce herself and state her position.  Members are as follows:  Syd Muenster, President; Peggy Baker, 1^st VP; Irene White, Secretary; Sue Marmion, Treasurer; Jeanne Parsley, Parliamentarian; Gayle Fisk, Tournament Chair; Barb Hemmi, Asst. Tournament Chair; Mary Lucas, Rules Chair; Linda Stahl, Handicap Chair; Louise Day, Social Tournament Chair; Karen Ryan, Asst. STC; Susan Powell, Special Tournament Chair; Cindy Tuerk, Summer Tournament Chair; Bay Ponsiego, Seasonal Awards Chair; Betty Lieb, Historian; and Terry Lambert, Communications Chair, responsible for all internal communications and website development and maintenance.

1st Vice President – Peggy Baker reported the results of the treasurer’s audit.  She reviewed all receipts and bank statements.  Everything is accurate, in order, balanced, and accounted for.  We commend Nancy White, the outgoing treasurer, for a job well done.

2nd Vice President (Membership Chair) - There was no report.

Secretary: - There was no report.

Treasurer – Syd Muenster presented the proposed budget for 2010-11.  The spread sheet reflects all aspects of the budget, based on the anticipated membership of 100 ladies.  The balance is presently $1665.22, but summer play prizes will be paid from that balance.

It was suggested that we bring “Ringers” back for our playdays.  The format would be to use #1 and #2 handicap holes on nine of the courses which we play regularly.  Gayle Fisk motioned that we reinstate “Ringers” with the proposed format.  Mary Lucas seconded.  Motion passed.  Ace of Aces will remain as a part of playdays, but qualification will be moved to the last Monday of the month.  Bay will include “Ringers” and Ace of Aces in her responsibilities.  She will also purchase embroidered head covers as awards for Net and Gross Ace of Aces winners.  Allotted money for playdays is more than adequate since some playdays are cancelled due to bad weather. 

Mary Lucas made a motion to accept the budget as presented and Bay seconded. Motion passed.

Tournament Chair – Gayle Fisk presented the 2010-11 playday schedule.  It was discussed and we tried to get all courses which we will be using for “ringer” calculations on the schedule a minimum of three times.  Christmas play and luncheon was moved to December 13, 2010.

Social Tournament Chair – Louise Day announced the Tee-Off Tournament will be at Fair Oaks Ranch CC on Monday, August 30.  There will be many fun activities and great prizes.  We encourage each SAWGA member to ask a prospective member to come and play. It will be a two-person scramble.  Each participating player will receive a “guest pass” which will allow her and up to three guests to play at Fair Oaks Ranch CC for $25.00 each.  Great Deal!!  We hope to have a BIG turnout.

Special Tournament Chair - Susan Powell is working on the First Friday Tournaments.  The first one will be on Friday, October 1. The Club Championship date will be determined later.  P. J. Wright will meet with the Special and Social chairs to further review their duties based on her past experience in chairing these committees.

Summer Tournament Chair - Cindy Tuerk indicated summer play earned points and those are posted on the website.  Summer play ends on August 16.  Gift cards will then be given for points earned.

Seasonal Award (Ace of Aces) Chair – There was no report.

Handicap Chair – In the absence of Linda Stahl, Mary Lucas discussed some handicap issues.  She said SAWGA should follow all USGA handicap rules, including the one which states once a person establishes a handicap, that handicap remains hers even though she may not play for a very long time.  Also, she stated, SAWGA should update, and use, handicaps established twice a month.  Mary also asked us to note that tournament chairs can arrange flights according to numbers of players there and range of their handicaps.

Communication Chair - There was no report.

NEW BUSINESS:

Syd Muenster introduced the following Bylaw changes for discussion and approval:

Additions:

Article VII, Section I

1.  First Vice President - She shall ensure the financial books of the organization are audited annually and shall serve as Audit Chair.

2.  Treasurer - She shall present an Annual Budget approved by the Board at the first General Meeting and serve as Finance Chair.

Article VII, Section 2

1.  Audit Chair will assign a committee, consisting of the president and two members of the organization, to audit the financial books of SAWGA in June of each year.

2.  Finance Chair will assign a committee, consisting of Tournament Chair, Special Chair, Social Chair, Seasonal Awards Chair and Summer Play Chair,  to present an annual budget.  The Treasurer will chair this committee and either the President or First Vice President will attend all meetings.

Deletions:

Article VII, Section 2

All reference to Sunshine and Telephone Chair are deleted

Peggy Baker motioned to approve these changes. Bay Ponsiego seconded. Motion passed.

Syd will make these available online for voting by the general membership.

Syd indicated Terry Lambert will have the Procedural Guidelines for 2010-11 on the NEW website in the near future.  Until then they are available for board members by using the link that Terry provided.

Gayle Fisk noted the importance of allowing nominations from the general membership when the slate of officers is presented for the next year’s board positions.  This can be accommodated online.

Syd asked each Board Member to be prepared at the next meeting to make any changes to her job responsibilities for the Procedural Guidelines.

Barbee Winn will be honored at the next General Meeting in August.

The next Board Meeting will be September 27, 2010.

Irene White made a motion to adjourn the meeting. Mary Lucas seconded. Motion passed.

Respectfully submitted,

Irene White, Secretary
SAWGA