SAWGA BOARD OF DIRECTOR MEETING MINUTES
MARCH 15, 2010

The meeting was called to order by President, Jeanne Parsely. Board members present were:  Jeanne Parsley, Irene White, Syd Muenster, Nancy White, Peggy Baker, Bay Ponseigo, Gayle Fisk, Linda Stahl, P. J. Wright and Terry Lambert.

Board members absent were Cindy Tuerk, Karen Antis, Betty Lieb and Mary Lucas.

Officers Reports:

1st Vice President - Peggy Baker presented the slate of officers for 2010-11.  They are as follows:

President............ Syd Muenster
First Vice Pres..... Peggy Baker
Second Vice Pres.. Jo Ann Miller (Membership)
Secretary........... Irene White
Treasurer........... Nancy White

The slate of officers will be presented online, additional nominations will be requested, and after the required posting time has passed, voting by membership at large will be conducted online.  The new officers will be presented at the May general meeting.

2nd Vice President (Membership Chair) - Syd Muenster (membership) reported that the membership presently stands at 100.

Secretary:  There was no report by the Secretary.

Treasurer - Nancy White presented the budget report.  A discussion was held.  Due to the drop in membership, every effort is being made to trim the budget wherever possible.  A motion was made by Gayle Fisk, and seconded by P. J. Wright, that we have a bi-annual internal audit of the budget.  The audit committee should be made up of two members who have no budget responsibility and the President as a “sit-in” member.  The books will be audited in July and January.  P. J. and Syd will conduct the first audit in July.  Nancy stated that we will end the year in the black .

Tournament Chair - Gayle Fisk requested assistance as the Tournament Chairperson.  The Board concluded that each Tournament Chairperson should recruit an assistant.  Several Board members volunteered to assist Gayle for the rest of the year.

Special Tournament Chair - Nancy White said the Spring Tournament will be May 24^th at Canyon Springs.  Details will be announced in the near future.  She also reported that the SAWGA Championship Tournament has only ten entries.  A renewed effort will be made to obtain additional entries.  We have already incurred expenses based on a field of 36 entries.  This impacts our budget significantly.

Seasonal Award (Ace of Aces) Chair - Gayle Fisk made a motion that the Ace Qualifier playdays be extended through July because we had a late start, and that the tournament be played August 9^th.  Linda Stahl seconded. Motion carried.

Handicap Chair - Linda Stahl moved that we use the first of the month’s handicaps throughout the whole month (except for the "major" tournaments, such as the upcoming SAWGA championship).  Irene seconded. Motion carried.

Linda stated that a person who does not pay their GHIN dues will play with a “0” handicap until the handicap is reactivated.  SAWGA membership may become inactive after 30 days with no handicap.

Communication Chair - Terry Lambert will create the online ballot for the upcoming board elections and submit it to Jeanne before sending out the notice to members.  Syd noted that the website still listed the 2008-2009 Standing Rules displayed.  Terry will update the website with the 2009-2010 Standing Rules.

Sunshine Chair – In Karen Antis' absence, Terry Lambert presented her request that the Sunshine Chair position be abolished because it is no longer needed.  Syd moved that we eliminate the Sunshine Chairperson and PJ seconded.  The motion carried.

There was no other old business.  There was no new business.

PJ moved that the meeting be adjourned. Nancy White seconded. Motion carried.

Respectfully submitted,

Irene White, Secretary
SAWGA